Student Enrollment Pipeline — Enquiry to Classroom
A coaching centre receives 100+ enquiries per week during peak season. Counsellors can handle 15-20 per day, meaning 60% of leads go cold before contact. This automation ensures every enquiry gets an instant response and guided through enrollment.
~8 hrs
Saved per week
3x
Enrollment conversion
24/7
Enquiry handling
50%
Less counsellor time on unqualified leads
Automated Workflow
How the automation handles the entire process end-to-end
This workflow is for demonstration purposes only. We custom-build automation architectures tailored to each client's specific requirements, tools, and processes.
How It Works
Each step in the automation pipeline
Multi-Channel Enquiry Capture
Enquiries arrive from website, WhatsApp, walk-ins, and Facebook/Instagram ads into one system.
AI-Powered Qualification
AI agent qualifies leads based on course interest, budget, and enrollment timeline.
Course Matching & Brochure Delivery
Matched courses are identified and personalised brochures sent automatically.
Counsellor Session Scheduling
Qualified leads are auto-scheduled for a counselling session via Google Calendar.
Human Counselling
Counsellor meets the student with full context from AI qualification.
Payment Processing
Interested students are guided through Razorpay payment with automated reminders.
Student Onboarding
Enrolled students receive welcome kit, LMS access, and class schedule automatically.
Nurture & Re-engagement
Unqualified leads enter a drip campaign with course updates and re-engagement at 30 days.
Before & After
The measurable impact of automation
Tech Stack
Tools and technologies powering this automation
Want this for your institution?
Let's discuss how we can automate your workflows and save your team hours every week.
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