Automated Lead Qualification & Site Visit Scheduling
A real estate firm receives 200+ WhatsApp enquiries per week. Agents spend 70% of their time qualifying leads that never convert. This AI automation handles the entire funnel — from first message to booked site visit — without human intervention until the lead is ready to buy.
~18 hrs
Saved per week
3x
Faster response
85%
Qualification accuracy
60%
Fewer no-shows
Automated Workflow
How the automation handles the entire process end-to-end
This workflow is for demonstration purposes only. We custom-build automation architectures tailored to each client's specific requirements, tools, and processes.
How It Works
Each step in the automation pipeline
Multi-Channel Ingest
Captures leads from WhatsApp, website forms, MagicBricks, and 99acres into a unified pipeline.
AI-Powered Qualification
Claude/GPT agent asks smart follow-up questions to understand buyer intent, budget, and timeline.
Three-Point Scoring
Scores each lead on budget match, location preference, and purchase timeline.
Property Matching
Matches qualified leads with available properties and sends personalised brochures.
Visit Scheduling
Auto-books site visits via Google Calendar with confirmation SMS to both buyer and agent.
No-Show Recovery
Detects no-shows, sends reschedule messages, and loops back into the scheduling flow.
Nurture Drip
Unqualified leads enter a weekly update drip campaign with re-engagement at 30 days.
Hot Lead Handoff
Qualified, visited leads are flagged as hot and handed off to the sales team with full context.
Before & After
The measurable impact of automation
Tech Stack
Tools and technologies powering this automation
Want this for your real estate business?
Let's discuss how we can automate your workflows and save your team hours every week.
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